City Council
City Council's Duties Include:
Primary Objective of Position:
To identify and discuss issues impacting the City of Elk Point, receive and
consider public input, and make appropriate decisions in a manner, which encourages
full and open discussion.
Responsible To: Citizens of Elk Point
Supervision Exercised: Supervises City Administrator, superintendents in charge of city employees, and city employees.
Major Areas of Responsibility: Regularly and thoroughly prepares for
each City Council meeting held on the first Monday of each month. The Council
also meets as a Board of Equalization in March.
1. Thoroughly reads and reviews agenda materials supplied.
2. Becomes familiar with City Strategic Plans and other City documents and understands
how these documents impact City policy.
3. Conducts site visits as appropriate.
4. Solicits and receives input from affected parties and the general public.
5. Contacts affected parties to solicit input.
6. Meaningfully participates in consideration of agenda items.
7. Disqualifies self from participation where actual or potential conflict of
interest occurs.
8. Participates in discussion of issue, including requesting additional data
and/or supplying personal perspective both from a citywide perspective, as well
as the council member's view of impact of a proposal.
9. Actively listens to ensure a complete appreciation of each proposal and the
respective positions of the petitioner, affected parties (businesses, residents,
etc.), and the City staff.
Responds to constituent requests for information or assistance with problem resolution.
Participate in special study subcommittees or task forces to provide information
for City Council consideration.
1. Assumes responsibility for accomplishing necessary research either by talking
to appropriate individuals or requesting that the staff prepare appropriate
research.
2. Assumes a constructive and active role in the output of the task force.
Discusses issues impacting the City with State Legislators and other local government officials.
Annually evaluates the performances of the City Administrator with the knowledge of what the job description/contract is for the Administrator.
Establishes and modifies goals and objectives for the City.
Reviews and approves an annual budget and tax levy.
Reviews and approves a capital improvements program for the City.
Reviews and is familiar with the Elk Point City Ordinance book.
Serves as a Council Representative to various committee's or agencies as appointed by the Mayor.
Responsible for who is to be employed with the City and who is to be terminated from employment.
Process To Be Elected To Office: Please see attached information as prepared by the SD Municipal League.
Benefits: Councilman receives $200.00 per month salary. Council members also receive $40.00 for each special meeting he/she attends. The Mayor receives $250 per month salary.
City Council Minutes
UNAPPROVED MINUTES OF THE REGULAR MEETING OF THE ELK POINT CITY COUNCIL
The Elk Point City Council met in regular session on Monday, November 3, 2008 at 7:00pm in the council chamber of City Hall located at 106 W. Pleasant Street with Mayor Trobaugh presiding and these members present: McKelvey, Boone, Honomichl, Verros, Bortscheller and Nelson. No one was absent. Also present were: City Attorney Thompson, City Administrator Glover, City Engineer McLaury, Police Chief Fleek, Street Superintendent Buum, Utility Superintendent Rubida and Finance Officer Hammitt.
Motion made by McKelvey, seconded by Honomichl to approve the agenda. All in favor.
Bortscheller moved and Boone seconded a motion to approve the minutes from the October 6th and 20th, 2008 council meetings. Unanimous.
Motion and second, McKelvey/Bortscheller to approve the following salaries and bills and to instruct the Finance Officer for payment of the same. All in favor. Salaries: General Fund: $34,637.10; Enterprise Fund: $20,769.18; Fringe Benefits: General Fund: $8,035.56; Enterprise Fund: $4,953.09; Bills: Ace Industrial Supply-supplies: $140.93; American Cheerleader-library subscriptions: $14.95; American Lift & Sign Service-repairs: $30.00; Argus Leader-library subscriptions: $190.05; Banyon Data Systems, Inc.-annual support fees: $390.00; Barkley Asphalt, Inc.-street repairs: $519.50; Barnes & Noble, Inc.-books: $37.48; Bierschbach Equipment-rentals: $3,634.21; Brown & Saenger-office expense $27.96; Buum, Jerry-travel & conference: $6.02; Cardmember Services-office expense: $953.00; City of Sioux Falls-water testing: $81.12; City of Vermillion-tipping fees: $2,189.88; Colonial Research Chemical Corp.-supplies: $185.96; Country Estates Truck Repair-repairs: $472.52; Dakota Pump, Inc.-supplies: $828.74; Dakota Supply Group-supplies: $14,556.86; Dawn Glover-perdiem: $24.00; Ditchwitch of SD-rentals: $2,500.00; Division of Motor Vehicles-license plates: $13.00; East River Electric-power: $64,091.67; EMC Insurance Companies-work comp: $59.66; Fremont Tire, Inc.-repairs: $325.30; Fullerton Bldg Center-supplies: $125.20; GCR Tire Center-repairs: $862.10; Helena Chemical Company-fertilizers & pesticides: $270.00; Herren-Schempp Building Supply-supplies: $37.80; Higman Sand & Gravel, Inc.-supplies: $132.50; Hoffman Oil Company-gas: $1,765.12; Howard R. Green Company, Inc.-professional services: $207.00; Ingram Library Services-books: $576.03; Jeff’s Lawn Care, Inc.-repairs & maintenance: $967.00; Jim Hawk Truck Trailers, Inc.-repairs: $2,402.56; Kar Products-supplies: $208.15; Lawson Products, Inc.-supplies: $130.62; Leader-Courier-publishing: $588.46; Mahin, Al-fuel reimbursement: $29.54; Maximum Painting-painting in Police Department: $423.00; MC&R Pools, Inc.-repairs: $2,290.87; McLaury Engineering, Inc.-professional services: $18,734.76; Midwest Alarm Company, Inc.-monitoring services: $64.50; Midwest Wheel Companies-repairs: $356.72; Nygren’s True Value-supplies: $297.17; Perkins Office Solutions-office expense/copier service agreement: $1,272.37; Post Office-postage: $72.00; Power Plan-supplies: $60.46; Raker, Darcy-lifeguard training: $125.00; Reiman Publications-library subscriptions: $16.98; Reminisce-library subscriptions: $14.98; Road Machinery & Supplies, Co.-repairs: $298.69; SD Department of Health-water sampling: $446.00; SD Department of Transportation-railroad crossing: $600.69; Sioux Falls Two Way Radio Svc-police radios: $102.04; Siouxland Concrete Company-repairs: $701.25; Siouxland Humane Society, Inc.-holding fees: $74.00; South Dakota Municipal League-utility software: $2,510.00; Southeast Farmer Elevator Coop.-fuel: $2,007.32; Southeast SD Tourism Assoc.-vacation guide: $4,075.00; Southern Source Industries, Inc.-supplies: $554.79; Standard Battery, Inc.-supplies: $94.87; Staples Credit Plan-supplies: $233.35; Sturdevant’s Auto Parts-repairs: $219.52; Total Flooring-new carpet in Police Department: $1,766.66; Tudogs Computing-PC/maintenance: $1,503.68; Turner Plumbing, Inc.-repairs: $150.00; Underground Developers, Inc.-westside lift station: $50,732.06; Union County Electric Coop.-utilities: $1,993.26; Union County Register of Deeds-filing fees: $10.00; Universal, Inc.-supplies: $353.20; USDA Rural Development Office-bonds payable: $4,931.00; Utility Equipment Company-supplies: $1,455.36; Verizon Wireless-utilities: $659.63; Vermillion Ford-repairs: $1,481.85; Wieseler, Dean-professional services (2 months): $1,66.64; Wigman Company-supplies: $79.78
Nelson arrived at 7:03pm.
City Engineer McLaury updated the council on the Westside Lift Station Project, Clay and Washington Street Project and the Pleasant Street Utility Extension Project.
First Reading was given to Ordinance No. 336, an Ordinance providing for the Supplemental Appropriations for the City of Elk Point, South Dakota during the Fiscal Year 2008.
Motion made by McKelvey, seconded by Verros to approve the animal contract agreement with the Siouxland Humane Society. All in favor.
Discussion was held on the part-time police clerk position. McKelvey moved and Nelson seconded a motion to table discussion until the next regular meeting in December. Unanimous.
Motion by Verros, seconded by Honomichl to send Mark Hanson, Dan Hutcheson and Mark Rubida to safety training in Pierre on November 12th through the 14th. All in favor.
Discussion was also held on safety equipment and clothing for the Public Works Departments. Motion made by Verros, seconded by Honomichl to approve the purchase of these clothes and equipment items. Unanimous.
Motion and second, McKelvey/Bortscheller to approve pay request #4 in the amount of $50,732.06 for Underground Developers, Inc. for the Westside Lift Station Project. All in favor.
Motion made by Nelson, seconded by Boone to declare the following police department items surplus property. Unanimous.
Nelson moved and Boone seconded a motion to donate the Radar Speed Meter declared surplus property to the Historic Museum. All in favor.
Toby Brown, SECOG Representative, attended the meeting to review current City Ordinances. Discussion was held on the Ordinances and going through the codifying process.
Motion made by McKelvey, seconded by Honomichl to go into executive session at 7:31pm to discuss legal matters. Unanimous.
Mayor Trobaugh declared the council out of executive session at 7:50pm.
City Engineer McLaury was directed to discuss any project issues with Melanie Bernston.
Motion to adjourn, Nelson/Verros. All in favor.
Attest: Erika Hammitt Isabel Trobaugh
Finance Officer Mayor
Publish: November 13, 2008